Administrative Assistant

American University of Health Sciences

Signal Hill,CA

10/12/2020

American University of Health Sciences (AUHS) is searching for an Administrative Assistant with a positive attitude and a commitment to diversity, openness, flexibility, integrity, and kindness.

The Administrative Assistant provides comprehensive, specialized administrative and operational support. Duties and responsibilities are as follows:

  • Maintains key contacts databases and maintains both paper and electronic filing systems.
  • Examines correspondence, memos, directives, materials, etc. received. Initiates relevant action such as replying to requests by sending a form letter
  • Initiates relevant action such as replying to requests by sending a form letter, arranging meetings, or compiling recurring reports.
  • Refers other correspondence to supervisor for action along with pertinent information available.
  • Types letters, reports, forms, etc. from rough drafts, making changes in grammar, punctuation, and spelling as needed. May record and transcribe dictation and meeting minutes.
  • Screens and directs calls and visitors
  • Maintains appointment and work schedules, secures accommodation for supervisors.
  • Coordinates other function within a defined area as assigned, serving as an effective liaison between supervisor and internal and external contacts.
  • May assist other departments by providing relief when necessary
  • Establishes and properly maintains an effective record-keeping system for correspondence, reports supplies and other sources of information.
  • May perform receptionist duties for the Institute include answering incoming calls, taking messages, and greeting visitors.
  • Perform other duties assigned.

EDUCATION:

Must have a Bachelor's Degree or higher

ESSENTIAL QUALIFICATIONS:

  • Experience in corporate, general office, clerical or secretarial work or the equivalent.
  • Expert in using office software packages, technology, and systems.
  • Ability to independently handle multiple work unit priorities and projects.
  • Ability to independently interpret prioritized and apply policies and procedures.
  • Ability to troubleshoot most office administration problems.
  • Ability to understand problems from a broad perspective and anticipate the impact of office administration problems.
  • Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels.
  • Excellent communication skills.

Please click the link below to take the aptitude test:

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with AUHS. Failure to satisfactorily complete the background check may affect the application status of applicants.

LANGUAGES:

Bi-lingual in Japanese, Chinese, Vietnamese or Korean or other languages is required.

SPONSORSHIP:

Willing to sponsor the right candidate for employment visa

Job Type: Full-time

Language (Required):

  • Korean, Japanese, Chinese, Vietnamese or Khmer/Cambodian.

Benefits:

  • Health insurance
  • Dental insurance
  • Vision insurance
  • Retirement plan
  • Paid time off

Typical start time:

  • 9AM

Typical end time:

  • 6PM

Setting:

  • Education

Ergonomic Workspace:

  • Yes

Team Environment:

  • Working alone and with a team


Job Requirements:
  • Provide general office administrative services
  • Assist with general office administrative tasks
  • Perform other administrative/clerical duties
  • Perform administrative and office support
  • Accomplishing clerical or administrative duties
  • Maintain files in the administrative office
  • Assist with general administrative duties
  • Preforming routine general administrative duties
  • Performing administrative duties and office support activities
  • Providing administrative support the corporate office
  • Provide office support to other administrative staff
  • Perform other administrative/secretarial duties
  • Assist with other administrative duties
  • Provide administrative support to other administrative assistants and departments
  • Perform all administrative duties for the office
  • Maintaining administrative and clerical files
  • Perform general office support and administrative assistance
  • Perform administrative and office support activities
  • Perform administrative tasks such as mail
  • Performing general clerical and administrative duties

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