Administrative Assistant

CareerBuilder-US

San Diego,CA

11/16/2019

POSITION: Administrative Assistant Department: Operations

Reports To: General Manager Pay Rate: $16.00 - $18.00
FLSA:
Non-Exempt Location: San Diego


POSITION SUMMARY

Performs advanced clerical duties. Provides staff and the public a wide variety of information based on knowledge of company s policies, procedures and required guidelines. Assists General Manager level positions and above.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Performs a wide variety of advanced secretarial duties
  • Makes administrative decisions based on knowledge of company s policies and procedures
  • Compiles information and prepares a wide variety of documents, reports and correspondence utilizing accounting, word processing and typing skills
  • Handles correspondence frequently on own initiative
  • Maintains confidential files
  • Takes and prepares minutes of meetings
  • Answers and screens all executive-level calls and channels calls to the proper contact person
  • Makes executive travel and lodging arrangements
  • Maintains contract and agreement files and document tickler system
  • Receives, sorts, and facilitates dissemination of information to department personnel
  • Coordinates activities as needed with other support staff personnel
  • Performs other related duties as required
  • Self-starter
  • Attention to detail
  • Excellent communication skills
  • Multi-tasked

Operational

Team player

Ability to meet deadlines

Ability to work with or without guidance


MINIMUM QUALIFICATIONS:

Three years experience in administrative, secretarial and/or receptionist positions

High school diploma or General Education diploma

Thorough knowledge of office administration practices

Ability to type 70 wpm with a high degree of accuracy

Knowledge and ability to use word processing software, spreadsheets, desktop publishing and data management programs

Communicate effectively; both orally and in writing

Work effectively with co-workers and members of the public

Flexibility to work overtime, occasionally on short notice

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