Coordinates facilities department invoice process & reconciliation for maintenance and repair budget for existing stores.
Validate online invoices in ARIBA with information in our Work Order Management System (PDSL) and assign to Facility coordinators.
Collect, reconcile, and code invoices to designated Expense and Capital account 5%. GL codes for accurate input in ARIBA payables system.
Process consolidated invoices HVAC PM, CAM & Pest control
Data entry in PDSL for all NON-PO and Capital invoices
Vendor invoice statement reconciliation between different systems PDSL, PSOFT & ARIBA
Daily run query in Accounts Payable (PSOFT) to upload invoice information into PDSL, distribute invoices in ARIBA facility queue and mail
Have working knowledge of on-going Facilities invoice issues in order to respond to routine requests for information from vendors, Account Payables &
Maintain department policy and procedure regarding account payable, invoice process and facilitates issues regarding payments with appropriate company
Other duties as assigned
QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:
Good communication skills both verbal and written
Ability to handle matters professionally and confidentially
Ability to work independently with minimal supervision and exercise independent judgment
Knowledge of ARIBA, accounting and budgeting process
Ability to handle multiple tasks simultaneously, prioritize these tasks, and follow through to ensure timely results
Excellent organizational skills
Superior analytical skills both mathematical and problem solving
Job requires ability to work in an office environment, primarily on a computer.
Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc.
Consistent timeliness and regular attendance.
Vision requirements: Ability to see information in print and/or electronically.
This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.
Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.