Administrative Assistant job responsibilities include:
Provide assistance in the day-to-day administration of the unit and follows up on pending matters.
Inputs and retrieves data utilizing knowledge of various computer software packages.
Types correspondence, reports, memoranda, special projects, technical papers, and related materials for unit staff.
Formats documents and determines page layout and selection of different fonts.
Researches information, compiles statistics, gathers and summarizes data to prepare complex, non-standard reports.
Receives and screens telephone calls, mail, and visitors.
Routes callers, takes messages, and answers questions relating to the unit's function.
May interact with Company clients to schedule appointments, answer questions, and resolve moderately complex issues.
Composes letters and memoranda from verbal direction or knowledge of Company's policies and procedures.
Schedules and coordinates meetings and facilities which may include travel and lodging arrangements.
Orders office supplies. Prepares and processes unit purchase requisitions and vendor invoices.
Organizes and maintains files, correspondence, records, and other documents.
Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
Ability to work independently and manage one's time.
Ability to keep information organized and confidential.
Basic mentoring skills necessary to provide support and constructive performance feedback.
Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
High school diploma or GED required.
5-7 years experience required.
Experience working with executives highly preferred.