Administrative Assistant

FBS Headquarters

Portland,OR

11/4/2019

Job Description

The successful candidate must have excellent interpersonal and communications skills. Position requires experience in data entry and data management with expert level knowledge of Microsoft Office, Excel, and Google Docs/Drive. Knowledge of Secure Share File Platforms a plus.

Job Responsibilities:

  • Perform data entry and scan documents
  • Maintain a number of spreadsheets on a daily basis
  • Maintain project database for the team
  • Assist with client invoicing
  • Assist with department payroll
  • Make hotel and car rental reservations
  • Schedule meetings using Zoom
  • Prepare materials for meetings including planning, agenda preparation and minute keeping
  • Gather information where required by the Operations Manager
  • Assist with sending emails to clients on behalf of Senior Compliance Consultants

Key Competencies:

  • Problem solving ability
  • Ability to multi-task & prioritize
  • Ability to communicate concisely & professionally
  • Attention to detail & accuracy
  • Ability to be highly organized
  • Proficient computer skills
  • Ability to think analytically
  • Handle confidential information in a discrete and professional manner

Please be prepared to share your knowledge and/or submit proof of experience in these administrative areas prior to consideration for hire.

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