Invoice Clerk

Ross Dress For Less

All cities,CA

12/10/2019

Description

GENERAL PURPOSE:

Coordinates facilities department invoice process & reconciliation for maintenance and repair budget for existing stores.

ESSENTIAL FUNCTIONS:

Validate online invoices in ARIBA with information in our Work Order Management System (PDSL) and assign to Facility coordinators.

Collect, reconcile, and code invoices to designated Expense and Capital account 5%. GL codes for accurate input in ARIBA payables system.

Process consolidated invoices HVAC PM, CAM & Pest control

Data entry in PDSL for all NON-PO and Capital invoices

Vendor invoice statement reconciliation between different systems PDSL, PSOFT & ARIBA

Daily run query in Accounts Payable (PSOFT) to upload invoice information into PDSL, distribute invoices in ARIBA facility queue and mail

Have working knowledge of on-going Facilities invoice issues in order to respond to routine requests for information from vendors, Account Payables &

Facility managers

Maintain department policy and procedure regarding account payable, invoice process and facilitates issues regarding payments with appropriate company

representatives

Other duties as assigned

COMPETENCIES:

Adaptability

Customer Service

Communication

Result Orientation

QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:

Good communication skills both verbal and written

Ability to handle matters professionally and confidentially

Ability to work independently with minimal supervision and exercise independent judgment

Knowledge of ARIBA, accounting and budgeting process

Ability to handle multiple tasks simultaneously, prioritize these tasks, and follow through to ensure timely results

Excellent organizational skills

Superior analytical skills both mathematical and problem solving

PHYSICAL REQUIREMENTS/ADA:

Job requires ability to work in an office environment, primarily on a computer.

Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc.

Consistent timeliness and regular attendance.

Vision requirements: Ability to see information in print and/or electronically.

SUPERVISORY RESPONSIBILITIES:

None

DISCLAIMER:

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management s discretion.

Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company s overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.

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