Administrative Assistant

Ultimate

Leesburg,VA

1/18/2020

We are seeking a motivated, experienced administrative coordinator. In this position, you will play a key role in streamlining the company's workflow as the link between various departments, employees, and vendors. You will be responsible for maintaining an organized front office, performing bookkeeping and clerical duties, and assisting other employees as needed.

Administrative Coordinator Duties and Responsibilities
* Answer and direct telephone calls
* Monitor and direct incoming mail; prepare outgoing mail for pickup
* Greet visitors to the office and direct visitors to the correct location
* Perform general administrative, clerical, and executive support tasks to ensure organizational sustainability
* Perform basic bookkeeping tasks as needed
* Assign work tasks, create schedules, and manage calendars
* Organize and facilitate workflow to ensure a productive workplace
* Coordinate with outside vendors and contractors
* Maintain records and databases of employee information and company operations
* Create reports, prepare presentations, and write letters
* Manage inventory of office supplies; purchase supplies and equipment when needed
* Operate office machinery such as computers, photocopiers, and printers; perform light maintenance and troubleshooting
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Administrative Coordinator Requirements and Qualifications
* High school diploma or equivalent required; academic background in business administration
* Several years of experience in administrative support roles or office management
* Excellent written and verbal communication skills
* Effective problem-solver
* Highly organized and detail-oriented

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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