Contracts Administrator


Huntington Beach,CA


Job Description

Job Title: Contracts Administrator Positions Supervised: 0

Dept./Division: Administration FLSA Class: Non-Exempt

Years of Experience: 3-5 Years Status: Full-Time

Location: Huntington Beach, CA

Industry: Public Safety Fire Service Communications

Leading edge Public Safety communications company is seeking a team oriented, skilled Contracts Administrator with experience in government contracts.

The identification of Duties and Responsibilities does not display a complete list of all duties, nor does it restrict the related work that may be assigned to this position.

Essential Duties & Responsibilities

Draft and redline Statements of Work, contract agreements, amendments, and other contract documents for both customers and vendors. Communicate and track proposed changes.

Read and evaluate government, municipal, construction, and other contracts for technical and legal aspects and advise the company on key provisions.

Organize and manage cooperative purchasing agreements and requirements, such as GSA and FAR.

Draft relevant portions of Request for Proposal responses from a contractual, compliance, business and financial perspective.

Track and update the status of all current, expiring and future contracts using the company s ERP system.

Track outstanding bonds and certificates of insurance.

Establish standardized contract management processes and policies.

Perform other tasks/duties or projects as assigned by supervisor or management.


Bachelor's degree required, preferably in a related field.

3-5 years experience as a contracts administrator.

Experience in government contract negotiation a plus.

Experience with GSA contracts and FAR requirements.

Experience in the construction industry preferred.


General: Ability to work independently, efficient organization skills, strong attention to detail, and able to manage time effectively. Ability to multi-task, be flexible, positive and energetic. Proven leadership skills.

Technical: Ability to negotiate terms and conditions and ensure they are accurately executed and satisfied. Analyze potential risks that contract changes may pose to the organization.

Communication: Exceptional written, oral and interpersonal communication skills. Ability to present ideas in business-friendly and user-friendly language. Able to read, analyze and interpret contract documents and service agreements. Report status of current contract processes to management.

Teamwork/Team Player Skills: Possess strong commitment to team environment dynamics with the ability to contribute to and follow leadership directives at appropriate times.

Computer: Proficient and extensive knowledge in Microsoft Word and the Microsoft Office Suite. Ability to use the organization s ERP (CRM) System.

Physical and Environmental Elements

Physical Demands: Ability to sit continuously for over 2/3 of normal work shift, and stand, walk and reach with hands and arms for at least 1/3 of the normal work shift. Ability to talk and hear continuously. Finger dexterity is required frequently for over 2/3 of the normal work shift. Ability to stoop, kneel, crouch or crawl up to 1/3 of the normal work shift. Ability to lift up to 10 pounds for up to 1/3 of the normal work shift (box of paper, etc.). Climb stairs occasionally (training room).

Vision: Ability to see at close range (clear or corrected vision at 20 inches or less), at a distance (clear or corrected vision at 20 feet or more), and to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point (peripheral vision).

Work Environment: Position is typically performed in the office environment with standard equipment and moderate noise levels (examples: computers, printers, fax, copiers, light traffic, and phone)

Special Requirement:

May be required to work additional hours and weekends as business necessitates.

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